Component

Powerpoint (preferred) 2010, 2013, 2016 Google Slides

Outline View -
Check the outline view.

  1. Click on View tab (Mac: View > Outline View icon - PPT 2016.)
  2. In the Presentation Views group, click on Outline View.
  3. In the Outline panel, make sure all text from the slides appears in the Outline View.

There is no Outline View in Google Slides.

Slide Layout -
Use the PPT provided slide layouts when building slides to help your slide’s reading order remain intact.

PowerPoint New Slide icon From Home tab, choose the New Slide drop down menu and select a slide template.

HINT: Do not use the Blank slide template to create your own slide format.
  1. Create a new slide (Slide > New Slide).
  2. Go to Slide menu, click on Apply Layout and choose one of the slide templates. Do not use the Blank one.

Reading Order -
Ensure the tab order=the reading order .
  1. On the Home tab, click on Arrange and choose Selection Pane (Reorder Objects for Mac - PPT 2010 & 2016.)
  2. To see the reading order of the slide, tab through the slide and the corresponding element will be highlighted.
  3. To re-arrange the reading order, click arrow up/down button on the Selection Pane (Mac: drag layers. Highest number is read first.)
  4. Test reading order with the Tab key again.
  1. Tab through the slide and the corresponding element will highlight.
  2. In the slide area, click on the element that you want to change.
  3. To change the reading order, click on Arrange menu > Order. Send backward will raise the element to a higher reading order. Bring forward will make the element lower in the reading order.
  4. Test reading order with the Tab key again.

Images -
Add alternative (Alt) text to images and shapes or Null for strictly decorative images.
  1. Right click on the image and select Format Picture.
  2. Click the icon to open Alt Text field.
  3. Enter appropriate alt text in the Description field (not the Title field.)
  1. To insert an image, choose Image from the Insert menu and follow the instructions.
  2. To add Alt text, click on the image. Then in the format menu, select Alt text (at the very bottom of the menu).
  3. Enter alt text in the Description field (not the Title field).

Lists -
Format a list as a list.
  1. Select the text to make into a list and click on the Home tab.
  2. In the Paragraph group, select the Numbering or Bullets icon.
    1. Use Numbering lists if a sequential order is important to the list.
    2. Use Bullets lists if all items are of equal value.
  3. Include punctuation at the end of each list item.

Go to Format menu > Lists and select one of list styles.

  • Use Numbered lists if a sequential order is important to the list.
  • Use Bulleted lists if all items are of equal value.
  • Include punctuation at the end of each list item.