Using Email

Using Email in Your ELI History Course
Professors Evans, Blois, Borgiasz, Campbell, Clevenger, DelGallo and Porter

1. Always make sure that you email your assignment to the correct instructor.

HIS 101: Professor Evans (cevans@nvcc.edu), Professor Blois (bblois@nvcc.edu), Professor Borgiasz (wborgiasz@nvcc.edu), Professor Campbell (docampbell@nvcc.edu), Professor DelGallo (ddelgallo@nvcc.edu) or Professor Porter (dporter@nvcc.edu)
HIS 102: Professor Evans (cevans@nvcc.edu)
HIS 111: Professor Evans (cevans@nvcc.edu) or Professor Clevenger (brclevenger@nvcc.edu)
HIS 112: Professor Evans (cevans@nvcc.edu)
HIS 135: Professor Evans (cevans@nvcc.edu)
HIS 241: Professor Evans (cevans@nvcc.edu) or Professor Blois (bblois@nvcc.edu)
HIS 242: Professor Evans (cevans@nvcc.edu) or Professor Blois (bblois@nvcc.edu)

2. Always include on the subject line of your email the following information:

your course, for example, HIS 101
the name of your assignment, for example, Gilgamesh paper
Do not put your emplid, name or other personal identifying information on the subject line of your email.
If you do not properly identify your email in the subject line, then do not assume that your email will reach your instructor because of security, junk mail and virus issues.

3. Always include within your email the following information:

your first and last name
your course, for example, HIS 101
the name of your assignment, for example, Gilgamesh paper
the format of the assignment, if attached, for example, Word perfect
You should always address your email message directly to your professor, i.e., you must include a salutation. For example, a typical email message should look like this

Professor Smith,
This is my HIS 101, Gilgamesh paper, attached in Word.
John Jones

4. Always properly attach your assignment to your email:

Please do not send e-mail attachments as a *.zip file.
Please include your name and date on the attached assignment.
Microsoft "Works"-type documents present a special problem, since Microsoft Word will not always recognize a "Works" document. If you use Microsoft "Works," please save and attach your file as a Word or *.rtf file.
The order of preference of file formats for attached documents is Word Perfect, Word, RTF, ASCII or ANSII. If you are using a Mac word processor, try to save and attach your file as one of these windows formats.
You may also submit your assignment by using a "cut-and-paste" technique to place your assignment directly in your e-mail.

5. Always be courteous and polite in all of your email communications with your professor and ELI staff.

Email exchanges are considered to be formal communication; email is not IM, chat, texting, messaging, etc. So, formal English style and grammar usage should always be observed.
No IM contractions/acronyms, no mis-spellings, no slang is allowed; an email message may be returned to you for correction.
Please also note that inappropriate, aggressive, antagonistic, or impolite email will be forwarded to the appropriate college administrator for possible disciplinary action.

6. Please do not email more than one assignment or extra credit item at a time.

That means that your instructor will not accept more than one submission per calendar day.
Please note also that your work is considered to have been submitted only when it actually reaches your instructor's inbox in a gradable form. In other words, the simple fact that you may have "sent" something does not constitute "submission" of an assignment.

7. Failure to follow these email instructions may mean that an assignment will not reach your instructor. If an email does reach your instructor without the required identifying information, or in a format that is incorrect or improper, he/she will return the work ungraded with a request for resubmission. 8. You can expect to receive timely feedback on your emailed assignments.

Once you have sent an assignment to your instructor via e-mail, you can expect a response within 24-72 hours. If you do not get a reply after about three days, please contact your instructor to confirm receipt of the assignment.
The response to an assignment will consist of critical comments on the assignment, including any notes of writing style mistakes (Usually, specific grammatical/editing comments are not made unless they are few in number.), and a numerical grade. Instructors try to be clear and precise in your feedback, but if something is unclear, which is always possible in email exchanges, please make sure that you contact your instructor.

9. You are required to use your official VCCS email. Northern Virginia Community College and the Virginia Community College System (VCCS) ask you to use your official VCCS student e-mail account for all submission of assignments because of security and privacy concerns. You can access your official e-mail account at email.vccs.edu/. There is also an online Guide to Student Email. Student technical support information for NVCC is at www.nvcc.edu/ithd/. 10. These email instructions are designed to help you have a fun, successful and pleasant time while studying in your history course. Good luck!